When a valued employee moves on, it’s important to show your appreciation for their contributions. One common way to do this is by hosting a farewell lunch. Sending a well-crafted email is key to making sure everyone knows about the event and feels included. This essay will guide you through creating the perfect “Farewell Lunch Invitation Email Sample For Employees” and explore various examples for different scenarios.
Why a Farewell Lunch Matters and How to Write the Invitation
Planning a farewell lunch isn’t just about saying goodbye; it’s about celebrating the time the employee spent with the company and showing them that they were appreciated. It gives colleagues a chance to connect one last time, share memories, and offer well wishes. It’s a great way to maintain a positive company culture and leave a lasting positive impression.
Here are some key things to keep in mind when writing your invitation:
- Keep it Simple: Make sure the invitation is easy to read and understand.
- Be Clear: Clearly state the date, time, and location of the lunch.
- Personalize It: If possible, add a personal touch to show you care.
Consider these points to ensure a smooth process:
- Decide the Date and Time.
- Choose the Location (restaurant, office cafeteria, etc.).
- Set the Budget for the event.
You might want to include these information in the email:
| Element | Description |
|---|---|
| Subject Line | Clear and concise, like “Farewell Lunch for [Employee Name]” |
| Body | Express gratitude, provide details, and request an RSVP. |
| RSVP | Include a deadline and contact information. |
Farewell Lunch Invitation for a Long-Term Employee
Subject: Farewell Lunch Invitation for [Employee Name]
Dear Team,
We’re sad to announce that [Employee Name], our valued [Job Title], will be leaving us on [Last Day of Employment]. [Employee Name] has been a dedicated member of our team for [Number] years, and we’ll truly miss their contributions and positive attitude.
To celebrate [Employee Name]’s time with us, we’re hosting a farewell lunch:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
Please join us in wishing [Employee Name] all the best in their future endeavors. We encourage you to come and share your favorite memories.
Please RSVP to [RSVP Email/Person] by [RSVP Date] so we can get a headcount.
Best regards,
[Your Name/HR Department]
Farewell Lunch Invitation for a Team Leader
Subject: Farewell Lunch for [Team Leader Name]
Hi Team,
Let’s give a big send-off to our amazing team leader, [Team Leader Name]! [He/She] is moving on to new opportunities on [Last Day of Employment], and we want to show our appreciation for their guidance and leadership.
We’re having a farewell lunch to celebrate:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
It would be great to have you there to say goodbye and wish [Team Leader Name] well. Please share any stories or memories you have of working together.
Kindly RSVP to [RSVP Email/Person] by [RSVP Date] so we can make arrangements.
Thanks,
[Your Name/HR Department]
Farewell Lunch Invitation with Dietary Considerations
Subject: Farewell Lunch for [Employee Name] – RSVP and Dietary Needs
Hi Everyone,
We’re hosting a farewell lunch for [Employee Name] as [he/she] embarks on a new chapter, and we’d love for you to join us!
The lunch details are as follows:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
Please RSVP to [RSVP Email/Person] by [RSVP Date]. When you RSVP, please let us know of any dietary restrictions or allergies you may have (e.g., vegetarian, vegan, gluten-free).
We want to ensure everyone can enjoy the meal.
Let’s make this a memorable send-off!
Best,
[Your Name/HR Department]
Farewell Lunch Invitation for a Remote Employee
Subject: Farewell Lunch Invitation for [Employee Name] (Virtual/In-Person)
Hi Team,
We’re saying farewell to [Employee Name] on [Last Day of Employment]. [He/She] has been a valuable member of our team, and we want to show our appreciation.
We will be hosting both an in-person lunch and a virtual option for those who work remotely:
In-Person Lunch:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
Virtual Farewell:
Date: [Date of Virtual Event]
Time: [Time of Virtual Event]
Meeting Link: [Meeting Link]
Please RSVP to [RSVP Email/Person] by [RSVP Date] and indicate whether you’ll be attending in person or virtually. For the virtual event, please provide information about what would you like to share with [Employee Name].
We look forward to celebrating with you!
Regards,
[Your Name/HR Department]
Farewell Lunch Invitation with a Gift Collection
Subject: Farewell Lunch & Gift for [Employee Name]
Hi Everyone,
Let’s celebrate [Employee Name]’s contributions as [he/she] moves on to new adventures. [Employee Name]’s last day is [Last Day of Employment].
We’re organizing a farewell lunch to express our gratitude:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
If you’d like to contribute to a group gift for [Employee Name], please see [Person Collecting Gifts] or send your contribution via [Method] by [Date].
Please RSVP to [RSVP Email/Person] by [RSVP Date] so we can finalize the arrangements.
Thank you!
[Your Name/HR Department]
Farewell Lunch Invitation with a “Bring a Memory” Element
Subject: Farewell Lunch for [Employee Name] – Share Your Memories!
Hi Team,
We’re throwing a farewell lunch for [Employee Name] on [Last Day of Employment] to celebrate their time with us!
Let’s come together to share some laughs and memories. We are all encouraged to share your favorite moments and experiences with [Employee Name].
Join us:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
We’d love for you to attend and bring a favorite memory or a short story to share during the lunch. Please RSVP to [RSVP Email/Person] by [RSVP Date].
See you there!
[Your Name/HR Department]
Formal Farewell Letter Invitation for Senior Management
Subject: Farewell Luncheon for [Employee Name]
Dear [Recipient Name(s)],
It is with mixed emotions that we announce the departure of [Employee Name], [Job Title], from our organization on [Last Day of Employment]. [Employee Name]’s contributions to [Company Name] have been invaluable, and we wish [him/her/them] the very best in their future endeavors.
To express our gratitude, we will be hosting a farewell luncheon:
Date: [Date of Lunch]
Time: [Time of Lunch]
Location: [Restaurant Name/Location]
Your presence at this event would be highly appreciated as we celebrate [Employee Name]’s achievements and bid them farewell. Please RSVP to [RSVP Email/Person] by [RSVP Date].
Sincerely,
[Your Name/HR Department]
In conclusion, writing the perfect farewell lunch invitation email sample for employees takes a bit of thought and consideration. By using the examples provided and tailoring them to your specific situation, you can create a warm and welcoming message that shows your employee how much you appreciate their contributions. Remember to be clear, concise, and show genuine appreciation for their time with the company. This small gesture can make a big difference in helping them feel valued and in maintaining positive relationships even after they move on.