Getting a job offer is exciting! But sometimes, the initial offer letter might have details that need adjusting. This article will guide you through the process of requesting changes and provides sample letters to help you. Understanding how to craft a professional and effective Request For Revised Offer Letter Sample is a crucial skill for anyone entering the job market.
Why You Might Need a Revised Offer Letter
Sometimes, the first offer letter isn’t quite right. There are several reasons why you might need to ask for revisions. This could involve details like:
- Salary discrepancies
- Incorrect start dates
- Missing benefits information
- Unclear job titles or responsibilities
It’s important to address any inaccuracies or negotiate terms before accepting the offer. This ensures you fully understand the terms of your employment. Let’s break down common scenarios:
- Salary: The most common reason, maybe the initial offer is lower than you expected or what was discussed.
- Benefits: Sometimes the offer letter doesn’t accurately reflect what you agreed upon regarding health insurance, paid time off, or retirement plans.
- Job Title/Responsibilities: The role’s description might be vague or doesn’t align with the actual job.
- Review the Offer: Carefully read the entire offer letter.
- Identify Discrepancies: Note any errors or areas needing clarification.
- Prepare Your Request: Write a clear and professional email or letter requesting revisions.
Requesting a Salary Revision
Subject: Job Offer – [Your Name] – Request for Salary Clarification
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I am very excited about the opportunity and look forward to joining the team.
I have carefully reviewed the offer letter. While I am enthusiastic about the role, I wanted to discuss the proposed salary of [Offered Salary]. Based on my research of similar roles and my experience, I was expecting a salary in the range of [Desired Salary Range].
Would you be open to discussing a salary adjustment? I am confident that my skills and experience will allow me to make a significant contribution to [Company Name].
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Clarifying the Start Date
Subject: Job Offer – [Your Name] – Clarification on Start Date
Dear [Hiring Manager Name],
Thank you again for the job offer for the position of [Job Title]. I’m eager to get started!
I noticed the start date listed in the offer letter is [Incorrect Start Date]. As we discussed, I am available to start on [Correct Start Date]. Could you please confirm this date in a revised offer letter?
Thank you for your understanding.
Sincerely,
[Your Name]
Addressing Benefits Discrepancies
Subject: Job Offer – [Your Name] – Benefits Inquiry
Dear [Hiring Manager Name],
Thank you for the job offer! I am thrilled about the opportunity to join [Company Name] as a [Job Title].
I’ve reviewed the offer letter and have a quick question regarding the benefits package. The letter mentions [Benefit Detail], but during our interview, [Mention what was discussed]. Could you please clarify the details of [Specific Benefit]? I would appreciate it if you could provide more information or confirm the agreed-upon terms in a revised offer letter.
Thank you for your assistance.
Sincerely,
[Your Name]
Requesting Changes to Job Title or Responsibilities
Subject: Job Offer – [Your Name] – Job Description Clarification
Dear [Hiring Manager Name],
I appreciate the offer for the position of [Job Title] at [Company Name].
I reviewed the job description outlined in the offer letter. I’d like to discuss a few points regarding the responsibilities. In our previous conversations, we discussed that the role will also include [mention responsibility]. Could you please include that in the job description on the revised offer letter?
I’m excited about the prospect of joining the team and contributing to [Company Name]’s success.
Thank you!
Sincerely,
[Your Name]
Requesting Remote Work Details
Subject: Job Offer – [Your Name] – Remote Work Clarification
Dear [Hiring Manager Name],
Thank you for offering me the position of [Job Title] at [Company Name]. I am very excited about the opportunity and look forward to joining the team.
I am seeking clarification on the remote work arrangement. The offer letter doesn’t mention remote work. However, our discussion was about working remotely on certain days. I would appreciate the details (days, office attendance, etc) regarding the remote work arrangement to be included in the revised offer letter.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Asking for More Paid Time Off (PTO)
Subject: Job Offer – [Your Name] – PTO request
Dear [Hiring Manager Name],
Thank you again for offering me the position of [Job Title] at [Company Name]. I am very excited about the opportunity and look forward to joining the team.
I have carefully reviewed the offer letter. While I am enthusiastic about the role, I wanted to discuss the proposed PTO. I was hoping for a total of [Number] days of PTO, as I have [years] of experience in my field.
Would you be open to discussing the PTO? I am confident that my skills and experience will allow me to make a significant contribution to [Company Name].
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Remember to be polite, professional, and clear in your requests. By using these sample letters as a guide, you can confidently request the necessary revisions to your offer letter and ensure you’re starting your new job with a clear understanding of your employment terms.