Sometimes, you can’t pick up your US visa in person. Maybe you’re busy, or live far away from the consulate or embassy. That’s where a Sample Authrisation Letter For US Visa Collection comes in handy! This letter allows someone else to collect your visa on your behalf. It’s a simple document, but it’s super important to get it right. This guide will walk you through what you need to know about writing an effective authorisation letter, and provide examples for various situations.
Why You Need an Authorisation Letter
Imagine you’ve applied for your US visa, and it’s been approved! Awesome, right? But what if you can’t go to the embassy or consulate to get it? That’s where the authorisation letter steps in. Think of it as giving someone else permission to act on your behalf. Without this letter, the person you send might not be able to collect your visa.
Here’s why it’s important:
- The U.S. government wants to make sure your visa is given to the right person. An authorisation letter proves you’ve given someone the go-ahead.
- It’s a legal document. It states your permission clearly, reducing the risk of any confusion.
- Without it, the person you choose will be turned away.
Here’s what the letter usually needs:
- Your full name (as it appears on your passport).
- Your passport number.
- The full name of the person you’re authorising.
- Their relationship to you (friend, family member, etc.).
- A statement authorising them to collect your visa.
- Your signature and the date.
Letter & Email Examples Related to Sample Authorisation Letter For US Visa Collection
Example 1: Authorisation Letter for a Family Member
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consular Section
US Embassy/Consulate [City, Country]
[Address of Embassy/Consulate]
Subject: Authorisation Letter for US Visa Collection
Dear Consular Officer,
I, [Your Full Name], with passport number [Your Passport Number], hereby authorise my [Relationship to Authorised Person, e.g., mother, brother, friend] [Authorised Person’s Full Name], to collect my US visa on my behalf.
[He/She] will present this letter along with [his/her] government-issued photo ID and a copy of my passport.
Thank you for your understanding and assistance in this matter.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Example 2: Email Authorisation to a Friend
Subject: Authorisation for US Visa Collection – [Your Name]
Dear [Friend’s Name],
This email authorises you to collect my US visa from the US Embassy/Consulate in [City, Country] on my behalf. My passport number is [Your Passport Number].
Please bring a copy of this email, your photo ID, and a copy of my passport.
Thanks so much for doing this!
Best,
[Your Name]
Example 3: Letter Authorising a Courier Service
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consular Section
US Embassy/Consulate [City, Country]
[Address of Embassy/Consulate]
Subject: Authorisation for US Visa Collection – Courier Service
Dear Consular Officer,
I, [Your Full Name], with passport number [Your Passport Number], hereby authorise [Courier Service Name] to collect my US visa on my behalf. The courier representative will present this letter along with a photo ID and a copy of my passport.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Example 4: Authorisation Letter with Specific Dates
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consular Section
US Embassy/Consulate [City, Country]
[Address of Embassy/Consulate]
Subject: Authorisation Letter for US Visa Collection
Dear Consular Officer,
I, [Your Full Name], with passport number [Your Passport Number], hereby authorise [Authorised Person’s Full Name] to collect my US visa on my behalf, specifically between the dates of [Start Date] and [End Date].
[He/She] will present this letter along with [his/her] government-issued photo ID and a copy of my passport.
Thank you for your understanding and assistance in this matter.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Example 5: Email Authorisation for a Spouse
Subject: US Visa Collection Authorisation – [Your Name]
Dear Sir/Madam,
I, [Your Full Name], with passport number [Your Passport Number], authorize my spouse, [Spouse’s Full Name], to collect my US visa on my behalf.
Please find attached a copy of their photo ID and a copy of my passport for verification purposes.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 6: Letter Authorising a Legal Representative
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consular Section
US Embassy/Consulate [City, Country]
[Address of Embassy/Consulate]
Subject: Authorisation for US Visa Collection – Legal Representative
Dear Consular Officer,
I, [Your Full Name], with passport number [Your Passport Number], hereby authorize [Legal Representative’s Full Name], [Legal Representative’s Title, e.g., Lawyer], to collect my US visa on my behalf.
[He/She] will present this letter along with [his/her] government-issued photo ID, a copy of my passport, and [his/her] legal credentials.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Conclusion:
Writing a Sample Authorisation Letter For US Visa Collection might seem small, but it’s a really important step. Following these examples will make sure your authorised person can easily collect your visa. Remember to be clear, include all necessary details, and keep it simple. Good luck with your visa journey!